#FILEMAKER PRO 6 PDF PDF#
If you do both these things, instead of *replacing* the PDF file when this step runs, FileMaker will add pages to the end of the PDF that is already there. Click Specify next to “Specify an output file” and specify a PDF file that *already exists*. Turn on the new “Append to existing PDF” check boxĢ. To get this technique to work, you need to do two things:ġ. If you look closely at the bottom of the Edit Script window, though, you’ll notice a new option. Just add the `Save Records as PDF` script step to your script, like you did before. Set Field Īt this point in the script, you’re ready to output the next section of the report. **# find the new customers for this week** Next, you want to export the new customer information. You’re just saving the record (ie: layout) as a PDF file called `Weekly Report.pdf`. This is *old school FileMaker 8.5* stuff here. Once the layouts are in place, you can write a script that produces the final report. Finally, you would build a layout showing a list of orders. The aggregate product sales data would come from the Order Line Item table, again with sub-summary parts. Another layout, based on the Customers table, would have a sub-summary parts for City and State. In this example, you might have one layout with web viewers displaying each chart.
Here’s how.įirst, build a separate layout for each individual part. But putting all these divergent parts together in on report is essentially impossible (at least without heroic hacks and a handful of headaches).īut with FileMaker Pro 9’s new Append to PDF feature, this is an absolute breeze. Each individual part isn’t too hard to do: some web viewers, a sub-summary report or two, and a list report. This report should show the week’s totals on the first page, then summary information about how many new customers ordered from you, broken down by region, a list of aggregate sales information for top selling products, and a list of every order that was returned.īefore FileMaker 9, this would have been a very difficult report to produce. You decide you want everybody to have a special report in their in box every monday morning.
As business grows, it becomes more and more important to get the right data in the hands of your employees, so they can make good decisions. Here’s the deal: You operate a web retailer.
The Advisor Basics version goes in to more detail, and covers page numbering and security considerations. >Note: An expanded version of this tip will appear in the next issue of *Advisor Basics of FileMaker Pro*, a great magazine for folks learning FileMaker. Once you see it in action, you’ll agree it is very useful. Luckily, you can do all this (and more) with the new Append to PDF feature in FileMaker 9. Of course you can just print several reports one after the other, but that doesn’t help if you want to *email* the report as a PDF, or store it on the file server. Buccaneers is a registered trademark of the Tampa Bay Buccaneers LLC.How many times have you wanted to produce a report that showed *two different* lists of records? Or a couple pages of summary information, then a list of raw data? Or a title page, then a few pages of charts, then one list of data, then a few more charts, then a second list? In FileMaker, reports are tied to layouts, and a layout is tied to just one table. This site is neither endorsed, nor sponsored by, nor affiliated with Tampa Bay Buccaneers or NFL Properties LLC. Your California Privacy Rights/Privacy Policy.
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